Timesheet Coding

Hello staff,


I know this has been promised for a long time, but I finally have timesheet allocations ready for each of you! Whoo hoo!


I will send out your individual 2011 timseheet coding allocation via e-mail, copying your direct supervisor. Please begin using these allocations for the current pay period (which started Monday). There are a couple of things to keep in mind:

• As CRHC is awarded new grants and as current grants come to an end, your allocation may change. When this happens, I will give you a new allocation and let you know when you should begin using the new allocation.
• If you feel like your allocation includes funding sources for which you are not doing work or if you feel like your allocation is missing funding sources for which you are doing work, please let me know and I will work with your supervisor to ensure that your time is being allocated properly.
• When you log into the on-line timesheet system, you will only be able to choose from the sources listed in your allocation.
• At some point in 2011, Paychex will begin giving me a file which will automatically upload the payroll entry into Quickbooks each pay period. Because of this, it is of the utmost importance that your timesheet coding be accurate and complete. This means that every transaction should have a Department and Branch (except vacation time) and that the Department should match the Branch given to you in your time allocation.

Please let me know if you have any questions. Each of your allocation choices should be available to you now when you log into the timesheet system.

Thank you,

J$